Rules and Conditions

Handy Hints For Entering Seatrade Awards
(Excluding Seatrade Personality Award, Seatrade Young Person in Shipping Award and Seatrade Global Performer Award)

To be read in addition to Rules and Conditions of entry

Submitting an entry is an excellent opportunity to get your product/concept before this uniquely independent judging panel.

Make sure you maximise this potential by following the feedback from our judges:

Completing your entry to the highest standard. It is no good your product being fantastic if the quality of your entry is poor!
Impress upon the judging panel why you think your entry is a worthy winner of a Seatrade Award.
Include a portfolio of marketing material (See Rules and Conditions, Procedure points 4 & 6).
The ‘human’ element in all categories is important, so submit your entry even if it isn’t overly technical.

Important changes:

New category for 2008 – 'Investment in People'.
Entries in the ‘Safety At Sea’ and ‘Countering Marine And Atmospheric Pollution’ categories are no longer restricted to having been introduced or approved during the previous year, i.e. 2007. (See Conditions of Entry point 4).

If in doubt, give us a call to discuss any aspect of your entry.

SAFETY AT SEA
Significant technical or procedural improvements leading to reduction of risk to human life at sea.

PROTECTION OF THE MARINE AND ATMOSPHERIC ENVIRONMENT
The introduction of new, or significant improvements of existing technology which can reduce or prevent marine and atmospheric pollution or assist in its clean up.

INNOVATION IN SHIP OPERATIONS
An innovative project which has the potential significantly to improve the efficiency of any aspect of ship operations and/or cargo handling. Entries will be judged on originality and imagination combined with the perceived practicality of the idea. All submissions must be in sufficient detail for the judges to see the practical possibilities of the concept, supported by research or trial results if available.

New for 2008
INVESTMENT IN PEOPLE
An award to recognise a significant contribution to the recruitment, training, retention and advancement of the industry's most valuable asset, its people.

SEATRADE PERSONALITY 2008
To an individual who has made some major contribution to the shipping industry in any field. (Note the conditions pertaining to this category differ from the above four and a special nomination form must be used*).

New for 2008
SEATRADE YOUNG PERSON IN SHIPPING 2008
Presented to an individual under 40 who has made an outstanding contribution to the industry. (Note the conditions pertaining to this category differ from the above five and a special nomination form must be used*).

New for 2008
SEATRADE GLOBAL PERFORMER 2008
Awarded to a company or organisation that has made a major contribution to the shipping industry in any field. (Note the conditions pertaining to this category differ from the above six and a special nomination form must be used*).

(*Nominations for these are invited from the international business community, and the winners chosen by Seatrade).

Entrants may submit entries in more than one category. However, if multiple entries are to be made in a single category, each must be a distinctly separate concept or product. Entry to the scheme is free of charge.
If multiple entries are being made (either within a single category or in more than one category) a separate form must be completed for each. Photocopies of the original blank form are acceptable.
If submitting the same entry in more than one category, each application must be individually completed, with all references being made to the category in question.
Entries in the 'Safety at Sea' and 'Protection of the Marine and Atmospheric Environment' categories will normally have been introduced or approved during 2007, and have been trialled and proved practical in realistic situations* before the closing date.
* The judges may, however, consider exceptional entries even if this is not the case, providing the subject has not been entered in previous years.
Seatrade reserves the right to publish, in whole or part, details of any entries submitted for the Seatrade Awards 2008, following announcement of the shortlist.
All entries for the Seatrade Awards 2008 MUST be received by 31 December 2007. There can be no extension of this date for any reason.
Entrants must use the official entry forms - either the hard copy available from the secretariat (see address below) or the electronic forms which can be found on this website (go to Entry Form). The electronic forms can either be printed off and then filled in, or downloaded as a complete file (MS WORD) and completed on screen before printing out.
Returning forms: Forms must NOT be returned electronically. Please see "Procedure-point 6".
No correspondence will be entered into concerning the eligibility of any application.
The judges shall have sole and absolute discretion in determining whether or not an application meets the requirements of or is in accordance with these rules and conditions.

Laura Paris, Conference Manager, The Seatrade Awards Secretariat, Seatrade House, 42 North Station Road, Colchester CO1 1RB, UK. Telephone: +44 1206 545121 Fax: +44 1206 545190 E-mail: awards@seatrade-global.com

PLEASE READ ALL THE NOTES AND RULES AS YOU COMPLETE YOUR ENTRY FORM (AS WELL AS 'HANDY HINTS AT TOP OF THIS PAGE).
Entries must NOT be handwritten. For ease of on-screen completion, an electronic version of the form (MS WORD document) can be downloaded from our website: www.seatrade-global.com
Indicate the category to which this entry refers, using a tick in the relevant box on the entry form.
All entry forms must be fully completed and the declaration signed. Additional material may be supplied, and is encouraged, but it is NOT acceptable to submit the entry forms with "see attached brochure" on any part of the application. Twelve individually collated sets of the completed entry form and any supporting material are required.
Entries must provide sufficient information relevant to the criteria to enable the judges to have a clear understanding of the process, product or procedure involved, its merits and resulting benefits. Accuracy of figures and other information is essential.
Photographs, promotional material, drawings, results of trials, etc., should be submitted with the entry to assist assessment. Please note that TWELVE individually collated sets (see 4 above) are required. This rule also applies to promotional videos, computer diskettes, CD Roms etc., which are provided in support of an entry. Please check with the Secretariat regarding video formats required.
Seatrade accepts no responsibility for returning any such material, once the assessment procedure has been concluded.
If more space is needed in any section of the entry form, continuation may be made on headed paper, providing the section(s) so extended are clearly cross-referenced for ease of understanding by the judges.

ALL entries MUST include a summary of the product or procedure, (see section 14 on form). This summary must be text only (ie no diagrams, drawings, photos etc) and be between 400-500 words. A copy must also be sent on disk (see box below - new requirement)

NEW REQUIREMENT

ALL summaries must be sent both as:
• a hard copy within the entry, and
• as a CD or 3 1/2" floppy disk (only one summary disk is required).

The disk version must state the company name at the top, and be saved as either a MS Word document or as a .txt file.

The document must be pure text i.e. no company logos, no text in boxes etc.

The summary should include:

* Date of approval/introduction to the market (if applicable)

* Brief description of the entry's innovative features

THIS TEXT WILL BE USED AT THE PRELIMINARY JUDGING STAGE AND IT MUST, THEREFORE, PROVIDE AN ACCURATE SUMMARY OF THE ENTRY.

NO ENTRY WILL BE CONSIDERED BY THE JUDGES IF THIS SUMMARY IS NOT PROVIDED. (See box - New Requirement)

Please detach rules and conditions before returning entry.
All entries will be acknowledged. If no acknowledgement is received within fourteen days of submission, please contact the Seatrade Awards Secretariat at the address overleaf.

All information provided will be treated in confidence.

All submissions will be assessed by a screening panel during the first eight weeks of 2008. A final selection from a short list will be made by the judges on the day of the presentation ceremony. The judges’ decision, which is final, will be announced at the Seatrade Awards Ceremony Dinner at London's Guildhall on Monday 21 April 2008.

No correspondence as to the reason why a particular entry was not successful can be entered into following the short listing of entries or the announcement of the winners. As the judging committee’s evaluation can only be based on evidence provided, it cannot be extended or interpreted beyond the purposes of the Seatrade Awards scheme, to give guarantees to any subsequent commercial usage.

The judges may, at their discretion, decide not to make an Award if they consider that none of the entries reaches the required standard.

Winners will NOT be advised before the Seatrade Awards Ceremony Dinner. However, entrants will be notified if they have been included in the short list of entries. These entrants should ensure that they or a representative will be able to attend the Dinner for the presentation ceremony.

Outright winners will each receive a trophy, specially commissioned by Seatrade. Runners-up will be presented with framed certificates of commendation. All short-listed companies may use the Seatrade Awards logotype (as shown) on their websites, stationery and publicity material in relation to the subject of the shortlisted entry.

In keeping with the non profit-making motives of the Seatrade Awards scheme, Seatrade will make a donation from the proceeds to the Royal National Lifeboat Institution (RNLI) and The Mission to Seafarers.